Host Your Next Event
at Arizona Nordic Village
Looking for the perfect place for your next event?
Whether you’re looking to host a party, business event, outdoor retreat or something else, step up from ordinary to extraordinary and host it among the aspens and pines of the Arizona Nordic Village! Arizona Nordic Village provides a unique and special experience for all of your guests and a guaranteed good time.
Planning a Wedding?
Click through the tabs below to find out more about hosting a wedding at Arizona Nordic Village.
What makes Arizona Nordic Village such a special venue?
The Arizona Nordic Village is an off-grid getaway. The Village is quiet and serene, surrounded by tall ponderosa pine and aspen trees. Our goal is to have as little impact as possible on the environment while also providing a comfortable and safe setting for campers and guests.
In the summer months of July through August you’ll find that the grass is green and the flowers are plenty. In the winter you’ll no doubt see a lot of snow. The monsoons bring quick summer rains, and the sun brings warmth and smiles to all. Whether a butterfly in the summer or a wild turkey in the winter, you’ll be surrounded by friendly wildlife everywhere you go.
Your guests will be comfortable in their cabin or yurt with the following amenities included in your fee:
water jug for dousing your fire
sleeping pads for up to 4
chairs (2 in the yurts, 4 in the cabins)
food storage container
lighter, hatchet, matches, paper towels, toilet paper, and more!
Arizona Nordic Village is proud to offer discounts to our partners and students!
Partner & Season Pass Holder Discount: 15%
School Discount: 10%
Our 70′ x 30′ pavilion tent is perfect for small or large events and has accommodated up to 290. Included in the overnight package is the setup of up to twenty-five 60″ round tables, fifteen 8′ rectangular tables, and ten 6′ rectangular tables. Linens not provided.
Our 30′ large yurt with wooden flooring, used in the winter as our ski rental shop, is the perfect dance floor for any type of event. The yurt comes standard with walls on for all events (as seen in picture), however you may request to have the windows and sections of the wall to be rolled up for a day with good weather.
The lodge is open 24/7 for use of indoor restrooms and showers.
The Ponderosa Room
The Ponderosa Room is conveniently located upstairs in the lodge. It can be used during your party or event, as well as lodging for 2-4 people overnight.
Communal AZNV Fire Ring
The Arizona Nordic Village staff offers to tend a large bonfire until 10:00 pm for your guests to enjoy the warmth and maybe even some dessert s’mores!
Included in the overnight package is lodging for up to 36 people in our rustic cabins and yurts. We have four cabins and three yurts located in the front country, about 100 feet away from the lodge.
Each cabin is equipped with one bunk bed with twin sleeping pads, and one double bed with sleeping pad provided. Four people sleep comfortably in the cabins. Each yurt is equipped with two sleeping pads that rest on the floor of the yurt, four people sleep cozy in these yurts, two is comfortable. In all units you’ll find a wood burning stove in which to keep warm in the colder summer, spring and winter months.
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Due to our efforts to be as environmentally friendly as possible, we must limit our use of electricity. For late night events, power will be cut-off at 10:00 pm, though power in the lodge will be available after 10:00 pm. You may bring your own generator to run lights and sound past 10:00 pm. Our power source can accommodate most sound systems, but further information and specs must be provided prior to event.
During the colder months in spring and summer, you may want to provide your guests with some firewood to keep their cabin or yurt warm during the night. We offer crates of wood for $10 each. One crate of wood will usually keep one unit warm for one night.
Wedding & Events Frequently Asked Questions
How early can you book your event?
Arizona Nordic Village will book your date up to 24 months in advance.
What is the deposit to hold a date?
Dates are reserved with a $500 non-refundable deposit. The total balance is due 90 days prior to the date of event.
What about weather?
The beauty of an outdoor event can also bring the complications of weather. Our 2100 square foot pavilion tent mitigates most weather conditions. We’ll only step in with the presence of major or dangerous weather events such as lightning. Deposits are not refundable for weather related cancellations or postponements. We suggest event insurance which is available from a variety of providers.
What about fire danger?
The Arizona Nordic Village (formerly Flagstaff Nordic Center) operates under special use permit of the United States Forest Service (USFS). We strictly adhere to all USFS fire restrictions and will often implement further fire restrictions that could include restrictions on decorating, smoking, campfire and ceremonial flame. The USFS dictates how we operate in the event of forest closure. USFS has the final say on all events being held in the Coconino National Forest.
Are there any restrictions on catering?
There are few restrictions on catering at the Nordic Village. This flexibility is a major benefit of holding your event at the Nordic Village. From family cook-out to full service catering, you make all the decisions regarding the food and drink at your event.
Are there any restrictions on alcohol?
Treat us like a campground – BYOB (bring your own beverages). No selling of alcohol unless you have a liquor license.
Do we have to clean up after our event?
Yes. You are responsible for cleaning up any catering, decorations and personal items. The Nordic Village will have plenty of trash cans and liners around the venue area that staff will tend to. Don’t worry about tear down of tables, chairs, etc. our staff is there to take care of all of those things for you.
When can we begin setting up for our event?
We want your day at the Nordic Village to be stress free! We find that most events are able to set up and decorate within their venue rental period. However, if you need more flexibility or are doing a lot of decorating we offer an early access charge of $150 to allow you to get in and start setting up as early as 11:30 AM. We’ll make every attempt to accommodate your needs, however there may be events at the Nordic Village that prevent us from allowing early arrival or storage of personal items. Be sure and communicate your set up needs and vendor arrivals with the Nordic Village staff. We will work to make your event convenient and stress free for everyone.
When does our event have to end?
Your event should be over by the end of your venue rental time. Decorations and personal items should be removed and all vendors should also be finished with any break down and clean up. This is true even if an overnight stay is included with your venue rental. There may be other events beginning at the Arizona Nordic Village early the next morning that the staff will have to be ready for. Open communication about your clean up needs is the key to ensuring a successful event. Additional charges may apply for late exit.
Who sets up tables and chairs?
We do! We will set up all tables and chairs in your ceremony and reception area. If chairs need to be moved from the ceremony to reception area your party is responsible for that. Typically wedding party guests are excited to grab their seat for the short walk back to the pavilion tent.
Can we have a band or DJ?
Absolutely! There are no nearby neighbors to the Nordic Village so dance, sing and have a great time!
Lodging Reservation & Refund Policies
- All reservations subject to sales tax.
- Cabin reservation requires a minimum of a two night stay.
- A $250 security deposit is required for cabin rental. Deposit will be refunded upon checkout.
- Minimum stays may be required during some periods.
- Our generator is cut off at 10:00 pm; however, you can bring your own generator if you’d like to keep music and lights going after ours is shut off.
- Prices subject to change without notice. Prices will not change on reservations that are in place prior to any change.
- Guest is responsible for payment of all room nights reserved.
- Changes to confirmed reservations may be subject to a “change fee”.
- Cancellations received more than 14 days prior to arrival are refundable, less a 10% cancellation fee.
- Cancellations received less than 14 days prior to arrival date are not refundable.
- When making reservations, we highly recommend purchasing trip insurance in the event that your need to cancel your trip due to unforeseen circumstances. For your convenience, we have included links to several travel insurance resources below.
Retreats & Group Activities
The Arizona Nordic Village hosts several group events and management / training retreats. Some of the events we specialize in are weddings, birthday parties, and corporate retreats. We also offer a 10% discount for groups of ten or more. Please contact us with your requirements or desires and we will do our best to accommodate you.
“One of the most beautiful places in the world. I can’t give enough praise to this hidden gem of a paradise! The yurts are wonderful, the employees are kind and helpful, and everyone I’ve ever met here has been great. Gorgeous mountain woods to roam, and the view of the peaks is pristine. Nordic Center: I love you.”
– David S.
Event & Venue Pricing
Click through the tabs below to find out more about different prices for hosting your wedding at Arizona Nordic Village.
Single Day Event Reservations
Single Day Reservations Include:
- 30’ x 70’ Pavilion Tent
- 30’ diameter Yurt
- Electricity for DJ or small band
- Chairs for up to 100 ($5/person after 100 – max. capacity 450)
- DOES NOT INCLUDE USE OF TRAILS
(an additional fee for trail use will be determined based on plans of trail usage)
Single Day Reservations Options:
7:00 am setup/arrival – 2:00 pm departure
- Weekday: $1000++
- Friday: $2000++
- Weekend: $3000++
12:00 pm setup/arrival – 7:00 pm departure
- Weekday: $1000++
- Friday: $2000++
- Weekend: $3000++
7:00 am setup/arrival – 7:00 pm departure
- Weekday: $1750++
- Friday: $4500++
- Weekend: $5000++
++ Tax and staffing fees not included
Outdoor Business Retreat Package
Outdoor Business Retreat Includes:
- 30’ x 70’ Pavilion Tent
- 30’ diameter Yurt
- Nighttime lighting
- Projector screen, projector, and speakers for presentations
- Lodging may be reserved additionally, but is not included in the price.
Outdoor Business Retreat Options:
- Rate: $1000+/day 10:00 am setup/arrival – 5:00 pm departure
Arizona Nordic Village
Events / Venue Inquiry
Peak Endeavors, LLC
dba Arizona Nordic Village
PO Box 520
Flagstaff, Arizona 86002
16848 U.S. 180
Flagstaff, AZ 86001
Lodge Phone: (928) 220-0550